As part of Razuna 1.6 we launched the workflow plugin, which allows you to automate a number of tasks. I have previously written a blog post to highlight some of the possibilities with the workflow plugin.
Since then we have seen a wave of creativity amongst our customers, as they have taken the workflow plugin for a spin. One recent example is a major retail chain, who needed two things to happen as part of the upload:
1. File names should adhere to the company’s naming conventions
2. Metadata (in custom fields) should be filled in automatically
With more than 300 users on Razuna, the business previously had their work cut out, when the users gave more or less creative names for the assets as well as filling in only the most important fields. Soon the “organizing” part of digital asset management became more of a janitor part and the value of the system seriously threatened.
Now – with the workflow plugin, they developed their own quality control application, which was able to ensure that stringent naming conventions were followed and necessary metadata filled in.
Call external URL action
They used the Call external URL action in Razuna, and had it triggered upon upload. What this does is that when a file is uploaded, Razuna sends the asset ID and relevant metadata to an external URL in a JSON call or as XML.
Our customer’s web application then processes the data received and validates against a database, before calling back into Razuna using the API, changing the name of the file and updating the relevant metadata. And everything happens in the same go, completely transparent to the user.
I can’t tell you exactly how much time they have saved or how many mistakes they have avoided, because after a few days of operation we stopped counting. The workflow plugin, which in their case was for a dedicated server, $299 per month, was paid back in less than a day.
Now available for all Razuna customers
But – as I started out writing, the workflow plugin is now available to all Razuna customers. Even customers on the hosted Razuna plans. For the $24 to $149 a month plans, you can now add the workflow plugin for $49 a month. And what does this get you?
The workflow plugin can do the following:
- Create automatic renditions
- Automatically notify users and groups
- Automatically moved uploaded files
- Call external URL
- Automatically add values to metadata field
- Automatically add values to custom fields
- Automatically add labels
- Automatically rename file
And – any combination of the above, or – using the Razuna API - just about anything you can think of.
If you are already a Razuna customer and you are interested in signing up for the workflow plugin, please contact email@example.com. If you are not yet a customer, you can sign up for the hosted version of Razuna on our website.